A company secretary is the company’s officer whose main responsibility is to ensure that the company and its operation is fully compliant with all statutory laws and regulations in accordance with the Hong Kong Companies Ordinance; and the custody of statutory books, records and common seal is properly maintained.

A private limited company must have a company secretary and at least one director who is a natural person (i.e. an individual). The sole director of a private company must not be the company secretary. A company limited by guarantee must have a company secretary and at least two directors, one of whom may be the company secretary. It must not have a body corporate as its director.

Pursuant to Section 474 (4) of Cap. 622 Companies Ordinance of Hong Kong, HK company secretary must satisfy conditions as below:

• In case of a natural person, he/she must be a Hong Kong-based resident;
• In case of a body corporate, that corporation must have its registered office or a place of business located in Hong Kong

Our company secretarial services include:

1. filing of Annual Return
2. arranging for Annual General Meeting
3. appointment of directors and secretary
4. resignation of directors and secretary
5. change of directors’ particulars
6. change of registered office address
7. application for branch business registration
8. change of company name
9. increase of share capital
10. allotment of shares
11. transfer of shares
12. alteration of Articles of Association
13. write-up of statutory registers of members, directors, secretary and charge
14. assisting in opening of bank accounts
15. keeping of significant controllers register